Degree seeking students enrolling at UF should register during the EEP registration period. EEP paperwork may be submitted early, but course registration may not occur prior to the EEP registration period.
According to university policy, courses taken in a non-degree seeking status may not apply to a degree program. Please consult the graduate catalog for details regarding the transfer of credit. Click here for the non-degree registration form. The university establishes periods of enrollment each semester for non-degree seeking students registering for courses at UF to be paid for by this program.
Students attending UF must complete the Mandatory Immunization and Health History form (first semester only).
Students must register during the EEP registration period designated below in order to ensure approved coursework is covered by EEP. Students may not register early and drop/re-add during the approved registration period in order to comply with this policy.
|Term||EEP Registration Period||EEP Application Due|
|Fall 2017||8:00 a.m., August 21, 2017 –|
11:59 p.m., August 25, 2017
|Office of the University Registrar by 5 p.m. on August 28, 2017|
|Spring 2018||8:00 a.m., January 8, 2018 –|
11:59 p.m., January 12, 2018
|Office of the University Registrar by 5 p.m. on January 16, 2018|
|Summer A/C 2018||8:00 a.m., May 14, 2018 –|
11:59 p.m., May 15, 2018
|Office of the University Registrar by 5 p.m. on May 16, 2018|
|Summer B 2018||8:00 a.m., July 2, 2018 –|
11:59 p.m., July 3, 2018
|Office of the University Registrar by 5 p.m. on July 5, 2018|
Financial obligations and payment process for classes taken at UF
For students attending all institutions, the University of Florida will be responsible for payment of matriculation fees, building fees, capital improvement fees, and student financial aid fees (in-state portion only).
For students attending the University of Florida, the university will waive the above fees including the following local fees: technology fees, activity and service fees, athletic fees, student health fees, and transportation fees.
Please note that employees will not be eligible for services provided by these local fees and may not choose to pay them separately.
The employee is responsible for any additional fees not named above including:
- Applications fees, online education fees, out-of-state tuition and fees, photo I.D. fees, late registration fees, late payment fees, material and supply fees, repeat course surcharge fee, and any other fees not covered by this program as listed in the above paragraph.
- The costs associated with non-credit courses and program offerings otherwise required as an extension of regular employee training are not covered under this program.
- The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for a refund of any fees paid.
Courses may be subject to taxes as defined by the Internal Revenue Service. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered on the “third paycheck of the month” during the fall. Remember, the third paycheck of the month has only limited deductions. Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.
- Be sure to pay your portion of the fees by the fee deadline. To view deadlines, visit http://www.fa.ufl.edu/bursar/critical-dates/
- To see what fees you are responsible for after you have registered, go to my.ufl.edu, and select Main Menu > My Campus Finances > Charges Due
- The University Bursar will waive the portion of the course fees covered by the Employee Education Program.
Course Selection at UF
This program does not permit enrollment in:
- Thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit courses, off-book programs, correspondence courses, and some distance education course offerings.
For students enrolling at UF, you may determine if the courses for which you are registering are approved for the EEP by completing the following steps:
- Visit the Office of the University Registrar Schedule of Courses page.
- Once here, click on the course listings link under the term you are interested in taking courses.
- There is a column titled “EEP” in the course listings. If you see a “Y” indicated for that course and section in the “EEP” column, the course is covered.
Application and registration deadlines for classes taken at UF
The university establishes periods of enrollment each semester for employees registering for courses at UF to be paid for by this program. EEP paperwork may be submitted early, but course registration may not occur prior to the start of each EEP registration period.
Contacts and Other Resources
Employee Education Program Coordinator
Kenya Williams, firstname.lastname@example.org or (352) 273-1761, or fax (352) 392-1055.
UF Registrar Office
(352) 392-9545, www.fa.ufl.edu/ufs
UF Admissions Office
(352) 392-1365, www.admissions.ufl.edu
Advising Resources at UF
Santa Fe College
(352) 395-5000, www.sfcollege.edu
Electronic Thesis and Dissertation Deadlines
|Spring 2018||Summer 2018|
|Degree Application||Sept. 15, 2017||Feb. 2, 2018||July 5, 2018|
|Doctoral Dissertation First Submission||Sept. 29, 2017||Feb. 14,2018||June 12, 2018|
|Master's Thesis First Submission||Oct. 27, 2017||Mar. 16, 2018||July 9, 2018|
|Final Submission||Nov. 20, 2017||Apr. 11, 2018||July 27, 2018|
|Final Approval (Clearance)||Dec. 6, 2017||Apr. 25, 2018||Aug. 8, 2018|
|Clear Prior (to the upcoming term)||Jan. 5, 2018||May 11, 2018||Aug. 21, 2018|
* Summer 2017 and Fall 2018 Dates will be posted as soon as they are available.
Use the previous year's dates to approximate anticipated dates--rarely, no more than a few days difference will occur.
To hyperlink to our deadlines, always use the shortened perpetual url of http://graduateschool.ufl.edu/editorial/deadlines
(This purl will never change, even as the attachments behind it are updated.)
To print the current academic year's deadlines, click here.
(This url will periodically be updated and should, in turn, not be linked from your website.)
A Degree Application MUST be submitted BEFORE you can submit a document for review by the Graduate School Editorial Office and prior to the degree application during your intended term of degree award. Degree applications are filed through ONE.UF.
Please note: At the beginning of the term, a “Degree Application not found” error may occur even with a valid degree application on file. This may occur until the Graduate Records Office has completed degree certification for the previous semester’s graduating class. Should you receive this error message and have submitted your degree application more than 1 business day ago, please forward a copy of your current degree application, along with your PDF thesis or dissertation document, to the Graduate School Editorial Office via an email to email@example.com, and we will be happy to set up a record for you.
Doctoral Dissertation First Submission
This is the last day to sign into GIMS in order to upload your fully formatted doctoral dissertation in PDF format for review by one of our editors. The dissertation must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term. All submissions are made via the Graduate Information Management System (GIMS). Once logged into GIMS, you will see a link to create your editorial package.
Please note: Doctoral students must orally defend their dissertation by the Final Submission deadline but are not required to defend prior to submitting their dissertation for the First Submission review by the Editorial Office. Although not required to defend prior to making the first submission, a transmittal letter must be posted to GIMS by the academic unit prior to any doctoral student attempting to submit their dissertation for first submission review by the Editorial Office.
Master's Thesis First Submission
This is the last day to sign into GIMS in order to upload your fully formatted master's thesis in PDF format for review by one of our editors. The thesis must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term. All submissions are made via the Graduate Information Management System (GIMS). Once logged into GIMS, you will see a link to create your editorial package.
Please note: Students obtaining a master's degree must orally defend prior to making their first submission to the Editorial Office. Accordingly, for master’s students, the final exam data must be posted to GIMS by the student's academic unit prior to the student submitting the thesis for First Submission review by the Editorial Office. It is recommended that as soon as the oral defense has occurred successfully, the final exam data should be posted simultaneously to GIMS by the department, and the student should promptly submit the thesis to the Editorial Office for review. If additional revisions, to the thesis document, are necessitated, the Committee Chair can hold the ETD Signature Page from posting into GIMS until all changes to the thesis document have been made to the satisfaction of the committee. This form must be posted to the student’s GIMS record by the Final Submission deadline, for the intended term of graduation.
This is the last day to make your first attempt at final acceptance by the Graduate School's Editorial Office. This date only applies to thesis and dissertation students who have successfully met the First Submission deadline previously. This is the last potential day to submit the final document for review by the Editorial Office via GIMS. The final thesis/dissertation must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.
Please note: If additional revisions, to the thesis or dissertation, after the oral defense, are necessitated, the Committee Chair can hold the ETD Signature Page from posting to GIMS until all changes to the document have been made to the satisfaction of the committee. However, this form must be posted to the student’s GIMS record by the Final Submission deadline, within the intended term of degree award. Students cannot make a final submission or achieve Final Clearance status with the Editorial Office without this form in place. Students cannot submit the PDF document for final review by the Editorial Office until it has been cleared by their committee for publication, and the ETD Signature Page has been submitted, as once accepted by the Editorial Office, no further changes can be permitted to the final document. Since there are hundreds of students with this same deadline, our office recommends submitting at least 5 business days in advance of all submission deadlines.
Final Clearance (Approval)
This is the last day to achieve final approval and acceptance by the Graduate School's Editorial Office.
Please note: This deadline only applies to students who have successfully met both First and Final Submission Deadlines. The final thesis/dissertation must be accepted by 5:00 p.m. on this deadline in order for a degree award this term. Most students complete all requirements well in advance, to ensure they do not face the chance of not graduating during their intended term of degree award. As there are hundreds of students with this same final clearance deadline, this deadline is firm.
Clear Prior Final Approval Deadline
(for an intended degree award in the upcoming semester)
This is the last day to achieve final approval and acceptance by the Graduate School's Editorial Office with the intent of a degree award during the upcoming semester, with a waiver of the final-term registration requirements and fees for that upcoming semester.
Please note: This deadline only applies to students who have successfully met the First Submission Deadline. The student may have missed the Final Submission and/or the Final Clearance Deadline, however, during their original intended term of degree award. Clearing prior is a possibility only for thesis and dissertation students who have met all published deadlines for the current term except Final Submission and/or Final Clearance from the Graduate School Editorial Office. No other students are eligible.
Clearing Prior permits students to be exempt from registration in their final term (the term in which the degree will be awarded). Among other requirements, the final thesis/dissertation must be accepted (not just submitted) by 5:00 p.m. on this deadline. For this reason, we recommend submitting the document no later than 3 business days prior to this deadline.
Thesis and Dissertation Format Requirements
Follow this link to view the format guidelines governing UF Theses and Dissertations.