You will learn what quoting and paraphrasing means and how to use both effectively.
As you research your topic, you should begin collecting information and evidence.
Evidence comes from other sources, texts, and people who are an authority on a topic. Historians, specialists, and professionals dedicate their lives to studying a topic. What they have to say about a person, place, or an event is correct. As a result, this evidence helps you support and prove your main point to your readers.
Quoting and Paraphrasing
You can include outside information in your writing in two ways: paraphrasing and quoting.
Paraphrasing a text is when you write information from the original source in your own words.
Quoting is when you copy the text exactly as it is from the original source and place it in quotation marks.
When Should I Paraphrase and When Should I Quote?
Watch the video below to learn more about when to use quotations and when to paraphrase evidence:
When you quote a text, you are taking information from another source and using it in its original form in your writing. There are many benefits to quoting a text.
When pulled from a primary source like a journal or letter, quoting shows exactly what the creator was thinking. When pulled from a secondary source, quoted text can indicate that the information is important and comes from an authoritative source.
When to Quote
Quotes should only be used occasionally, but they can serve an important role in your writing. Only use quotes when:
- You can’t find a better way of stating the author’s idea
- You want to add emphasis to the idea by making it stand out
When Not to Quote
Quotes from experts can add authority to your writing. However, a paper that is just a string of quotes from different authors can be very hard to read. Before you include a quote in your writing, ask yourself:
- Can I say this better/in fewer words?
- Does this sound disjointed from the rest of my writing?
If you answer “yes” to these questions, don’t include the quote. Try paraphrasing instead.
Like quoting, paraphrasing is the use of another person’s ideas in your writing. Paraphrasing differs from quoting, however, because you are not using the content in its original format.
Instead, when paraphrasing, you rewrite the original content in your own words. Most of the evidence you include in your paper will be paraphrased!
Read the entire article Examples of Paraphrasing to see how to paraphrase correctly to avoid plagiarism.
In order to fully develop your ideas, you need to include evidence from other sources. But sometimes it’s hard to make that evidence fit into your paper.
You can paraphrase the evidence you find by putting it in your own words and condensing it, so it fits with the rest of your writing.
Paraphrasing most of your evidence will make it easier to add your own analysis, and will make your paper easier for others to read – because everything is in one voice.
Example of Paraphrasing with Limited Quotes
Read the example paragraph. Hover your mouse over the icons on the text to read an explanation of how the author uses paraphrasing and quotations in their writing.
Example of Too Many Quotes
Read the paragraph with too many quotes:
Much of what we know about the Ancient Maya religion comes from the books they created. Each book, called a codex, “…could be linked to religion, astronomy, the agriculture cycles, history or prophecies” (Martí). In addition to these themes, “…much of the content and the design of the codex itself were related to the spiritual world” (Martí). To create these sacred books, priests followed many steps. According to Martí, “Priests had to undergo purification and renovation rites in preparation for readings that they gave the population during festivals and special ceremonies.”
Martí, Beatriz. Mayan Codices. www.mayandiscovery.com.
Now, listen to the audio clip below:
When you use quoted or paraphrased evidence from another source, you need to use citations.
Citations let the reader know who the original author is and where the information came from. Including citations helps to prevent plagiarism, which is using another person’s original information and passing it off as your own.
MLA 8 Citations
MLA citations happen in two places in your paper:
- the Works Cited page includes a list with citations of each source
- in-text citations show the reader where information in your paper came from
You learned what quoting and paraphrasing means and how to use both effectively.
Most of the assignments you will do in university will ask you to make an argument, to take a stance, or to prove a hypothesis. The best way to do this is to research the topic, develop a thesis statement, hypothesis, or claim and then use evidence to support this claim.
Think of evidence as the supports that buttress your claim, making it more solid than it would be alone. In fact, if you make a claim or an argument without evidence, your paper could appear to be unsupported opinion or not particularly well-researched. Even when the assignment elicits opinion, your paper will be more convincing if you provide evidence and the instructor may still be looking for an argument.
This Fastfacts explains what evidence is and how to incorporate it into your writing.
What is Evidence?
Evidence is the facts, examples, or sources used to support a claim. In the sciences, this might be data retrieved from an experiment or a scientific journal article. In the humanities, it may be a quotation from the text, published information from academic critics, or a theory that supports your claims. Evidence can be separated into two categories, primary and secondary sources.
What are Primary Sources?
Primary sources are first-hand experiences, accounts, observations, reports, or narratives. Primary sources could include diaries, letters, contemporary newspapers, or eyewitness accounts of events. Official documents (e.g. the Canadian Charter of Rights and Freedoms), data collected from surveys, and lab results are also primary sources. In the humanities, the text you are writing about is also considered your primary text. So, for example, if you are writing a paper on Macbeth, then the play is your primary source. In the sciences, primary sources are also the results of an experiment that have been peer-reviewed and published in an academic journal.
What are Secondary Sources?
Secondary sources are critiques written by academics and scholars. These sources are considered secondary because they examine primary sources to present an argument or support a point of view; as such, they may be selective with their evidence or insert themselves in a debate happening among a number of scholars. In the sciences, reviews, which are surveys of articles that demonstrate an understanding of a field, are considered secondary. It is a good idea to be aware of the bias in secondary sources when employing them as evidence.
Frequently the assignment will specify whether you need to use primary or secondary sources; however, if you are unsure about what kind of sources you need, ask your professor for clarification.
Among the forms of evidence you might draw from are:
- Graphs, charts, tables, or figures
- Experiments or studies done by peer-reviewed sources
- Surveys conducted by reputable sources
- Quotes or paraphrases from primary sources
- Quotes or paraphrases from secondary sources
NOTE: In general, you should not use quotes in science papers.
How Do I Use Evidence?
Standards for Evidence
Each discipline and each genre of writing will have standards against which it will gauge the academic merit and use of evidence. But some general rules apply (a detailed explanation of each rule follows this list):
- Make sure your evidence is appropriate to the paper you are writing
- Make sure the evidence does, in fact, support your argument or your claims
- Tell your reader why this evidence supports your argument/claims
- Make sure you have an appropriate amount of evidence
- Make sure to appropriately cite your evidence
NOTE: Though not a general rule, your paper will be strengthened by acknowledging competing evidence – evidence that challenges your argument. This demonstrates that you have fully researched your topic and can counter claims against your argument.
Much of how to use evidence is about finding a clear and logical relation between the evidence you use and your claim. For example, if you are asked to write a paper on the effects of pollution on watersheds, you would not use a story your grandfather told you about the river he used to swim in that is now polluted. You would look for peer-reviewed journal articles by experts on the subject.
Once you have found the appropriate type of evidence, it is important to select the evidence that supports your specific claim. For example, if you are writing a psychology paper on the role of emotions in decision-making, you would look for psychology journal articles that connect these two elements.
Emotions play a larger role in rational decision-making than most us think. (claim) Subjects deciding to wear a seatbelt demonstrated an activity in the ventromedial frontal lobe, the part of the brain that governs emotion (Shibata 2001). (evidence) Or, if you are asked to write a paper on the gothic elements of Dr. Jekyll and Mr. Hyde, you might use as evidence a quote or two from the text itself.
The physical descriptions of the laboratory and the main house, in Dr Jekyll and Mr. Hyde, metaphorically point to the gothic elements in the novel. (claim) The main house had "a great air of wealth and comfort" (13) while the laboratory door "which was equipped with neither bell nor knocker, was blistered and distained." (3) (evidence)
By referencing the study in the first example and supplying textual evidence in the second, the initial statement in the paragraph moves from opinion to supported argument; however, you must still analyze your evidence.
Once you have selected your evidence it is important to tell you reader why the evidence supports your claim. Evidence does not speak for itself: some readers may draw different conclusions from your evidence, or may not understand the relation between your evidence and your claim. It is up to you to walk your reader through the significance of the evidence to your claim and your larger argument. In short, you need a reason why the evidence supports the claim – you need to analyze the evidence. Some questions you could consider are:
- Why is this evidence interesting or effective?
- What are the consequences or implications of this evidence?
- Why is this information important?
- How has it been important to my paper or to the field I am studying?
- How is this idea related to my thesis?
- This evidence points to a result of an experiment or study, can I explain why these results are important or what caused them?
- Can I give an example to illustrate this point?
- What are the strengths and weaknesses of the evidence presented?
If we look to our first examples, they may look like this once we add analysis to our evidence:
Emotions play a larger role in rational decision-making than most us think. (claim) Subjects deciding to wear a seatbelt demonstrated an activity in the ventromedial frontal lobe, the part of the brain that governs emotion (Shibata 2001). (evidence) This suggests that people making rational decisions, even when performing naturalized tasks such as putting on a seatbelt, rely on their emotions. (analysis)
Or, when we look at the example of Dr. Jekyll and Mr. Hyde:
The physical descriptions of the laboratory and the main house, in Dr Jekyll and Mr. Hyde, metaphorically point to the gothic elements in the novel. (claim) The main house had "a great air of wealth and comfort" (13) while the laboratory door "which was equipped with neither bell nor knocker, was blistered and distained." (3) (evidence) The comforting and welcoming look of the main house is in sharp contrast to the door of the laboratory, which does not even have a bell to invite people in. The laboratory door is eerie and gothic highlighting the abnormal and mystical events that take place behind it. (analysis)
There are three standard ways to incorporate evidence into your paper: paraphrasing, summarizing, and quoting.
Paraphrasing and Summarizing
Paraphrasing is communicating the ideas of a source in your own words. Summarizing is communicating the essential or distilled argument of a source in your own words, without changing the meaning or intent of the original source. Paraphrasing and summarizing allows you to interrogate, criticize, analyze, or build on someone else's argument.
When paraphrasing or summarizing, you must make it absolutely clear that the ideas being presented are not your own, even if the words you are using to communicate them are yours. For example, if you are writing a philosophy paper that asks you to argue for an effective form of governance, you might choose to summarize Rousseau's ideas of participatory democracy and Hobbes' ideas on absolute monarchy; you could use phrases like 'Hobbes argues…' or 'Rousseau insists…' to highlight that what follows is not your original idea. You would then insert a citation at the end of the paraphrased or summarized evidence. You could then use this summary to compare the ideas, forming your own analysis.
Quotations are rarely used in scientific writing. Even in other disciplines, they should be used selectively; you want to make sure that the focus of your essay is on your own understanding of the topic and your own voice. However, quoting is useful when the source's exact words are special or distinctive, or when you want to preserve the full impact of the original source.
Depending on the assignment, you may also want to use quotations when the source itself is written by an authority on the topic. For example, if you are writing a paper on the history of multiculturalism in Canada, you may want to quote Pierre Trudeau, as the first Prime Minister to create an official policy on multiculturalism in Canada.
There are two types of quotations: short and long. Generally, shorter quotations are more effective. Shorter quotations enable you to maintain your own critical voice while using evidence to support your own analysis. When we make decisions about what to include in a shorter quotation, a central question must be asked: Does the choice of words matter? If the specific words used do add to your argument, then quote. However, if there is nothing remarkable about the words used, paraphrase or summarize the argument.
Personal narratives are important not only for one's own identity, but for the identity of a community even if that community is not physically housed anywhere (claim). Young argues these narratives are "a ritual process" that "ultimately [allows the homeless] to reclaim their lost sense of community." (338) (evidence)
Long quotations are, generally, only used in longer pieces of writing (at least 8-10 pages). They are useful when you would like to examine or refute another critic's work in detail. However, if possible, you should still tailor the quotation to your paper by using ellipses […] or dividing it into separate parts. It is also good practice to lead into the quote with a full sentence or two explaining to your reader why this quote is important and follow the quote with an explanation or analysis of it. For example, in a paper on the importance of personal narratives to identity, you might integrate a long quote as follows:
Personal narratives are important not only for one's own identity, but for the identity of a community even if that community is not physically housed anywhere (claim). Young argues this is especially important when a community has been discriminated against or is perceived as invisible in society (introduction of quote):
Stories bring people together. Speaking before congressional committees is a way of combating invisibility, a method of situating oneself, a means of overcoming liminality. Testifying may be a ritual process which offers the homeless the opportunity to reassert their humanity and ultimately to reclaim their lost sense of community (338). (evidence)
So to review what has been said so far, when you are wondering whether to quote, ask yourself: Why did I choose this particular quote? Why does this evidence matter to my argument? Why does the particular language of the quote matter?
It is important to remember that evidence does lend your claims credibility; without evidence, your claims will register only as opinion. It is also very important to remember that to use evidence effectively means to incorporate it well and to analyse it in a way that makes its connection to your argument clear and logical.
Citing your Evidence
Finally, after integrating your evidence into your paper, it is very important that you properly cite your evidence. Each discipline has their preferred style (MLA, APA, Chicago, etc.); if you are unclear what citation style to use, ask your professor or teaching assistant for direction.