Coursework Other Than A-G Uc Application Online

Activities & Awards
Campus & Majors
Citizenship & Residency
Course Work
Exams & Test Scores
Family Information
Fees & Payment
Personal Information
Personal Insight
Review/Submit Application
Scholarships
Schools Attended
Other Questions

Activities & Awards CAQs



What if I don't have any activities or awards? Will I be penalized?
Activities and awards are not required. Knowing what you have done outside of school simply adds to our understanding of you as an applicant.

What is coursework other than 'a-g'?
We call academic subjects (history/social studies, English, etc.) the 'a-g' subject areas. Here, we want to know about other courses you have taken that have helped shape you but that might not have been granted academic credit.

Why can I list only five courses?
We want to know which have been most significant to you.

Why can I list only five educational preparation programs?
We want to know which have been most significant to you.

Why can I list only five volunteer experiences?
We want to know which have been most significant to you.

Why can I list only five jobs?
We want to know which have been most significant to you.

Why do you want to know how I plan to spend the money I've earned?
Having this information gives us a more complete picture of you.

Why can I list only five awards or honors?
We want to know which have been most significant to you.

Why can I list only five activities?
We want to know which have been most significant to you.    back

Fees & Payments CAQs



I did not qualify for a fee waiver. What should I do if I can't afford to apply?
Select check as your method of payment, then print out your bill and send it to the application center along with a College Board fee waiver, EOPS fee waiver or letter stating your family income and how many people are supported by that income. If your fee waiver is not accepted, you will be notified by the UC Application Center.

If I withdraw my application, will my fee be refunded?
No. Application fees are nonrefundable.

Campus & Majors CAQs



If I've already submitted my application and want to apply to an additional campus, should I start a new application?
No. If the campus you want to apply to is still open, you can add it to your existing application. You will have to pay an additional application fee.

Which campuses are open to me?
View the list of open campuses.

Are all majors open to me?
View the list of closed majors.

Why are majors showing as closed?
Some majors are open only to certain types of applicants (e.g., freshmen, junior-level transfers). Additionally, campuses have limited offerings for sophomore transfers and second baccalaureate and limited status applicants. Majors also are limited after the November filing period.

What if I want to double major?
If the program you want to pursue is not an official double major program, select one major as the primary and the second major as the alternate.

What is an alternate major?
This is an option to select another area of potential interest should you not meet the selection criteria for a specific major or academic area of study (e.g., Engineering, Biological Sciences, Theater, etc.). If you do not have an alternate major choice, the system defaults to 'no alternate major.' Some campuses do not allow an alternate major choice.

What if I am undecided about my major?
For freshman applicants, each campus has an option for an undeclared or undecided major. It may be found within a specific college (e.g., College of Letters and Science) or found in a listing of all undeclared majors (e.g., Irvine, Riverside and Santa Cruz's Undeclared Majors). Undecided/Undeclared generally is not an option for junior-level transfer applicants.

What is a supplemental application?
Some majors require additional information for the admissions process. Please follow the instructions given specifically for these majors within the published deadlines.

Exams & Test Scores CAQs



How do I provide my best scores (i.e., super score) from different test dates?
UC does not accept a "super score". Please self-report only the SAT test date with the highest total score or the ACT test date with the highest composite score. Scores from other test dates can be ordered and reported officially from the testing agency.     back

I haven't taken the ACT with Writing, SAT Reasoning or SAT with Essay. What should I do?
If you haven't taken an exam, try to take it by December. If you are unable to do so, check the appropriate box and explain why in the space provided. Failing to take the exams may affect your admission.     back

I plan to study for and take my ACT or SAT after I graduate from high school. Is this acceptable?
All requirements for freshman admission, including the examination requirement, must be completed prior to high school graduation.     back

I took the SAT Math Level 1 Subject Test. Where do I enter my score?
We only accept the Math Level 2 exam, however, you may choose to send your official Math Level 1 score in order to clear a math subject area deficiency.     back

Are AP exams required?
No, but if you have taken or plan to take any AP exams, report them on the AP Exam page. This provides us with additional information about your academic history.     back

When do I arrange to have my AP scores sent?
If you have or will have AP scores, request that the official score report be sent by the testing agency to the UC campus where you plan to enroll, after you have accepted the offer of admission; unlike ACT and SAT scores, AP scores are not shared with each campus to which you have applied.     back

What if I will receive/received an AP Capstone diploma?
List your AP Capstone diploma under the Awards & Honors section, Activities and Awards page.     back

Where do I report my IB exams?
Predicted International Baccalaureate (IB) results should be reported on the International External Exams page. Completed IB exams should be reported on the IB Exams page.     back

Are IB exams required?
No, but if you have taken or plan to take any IB exams, report them on the IB Exam page. This provides us with additional information about your academic history.     back

What if my IB exam is not listed?
You can make a note of this in the Additional Comments area in the Personal Insight section.     back

Which test section do I put planned IB tests in? IB exams section with scores not yet received or International External Exam - IB exams with predicted scores?
Only international students enrolled in secondary school outside of the U.S. should report their predicted IB exam scores on the International External Exams page. For all students, completed and/or planned IB exams should be reported on the IB Exams page.    back

Who should report predicted IB exam scores?
Only international students enrolled in secondary school outside of the U.S. should report their predicted IB exam scores. Report only counselor- or school-predicted IB exam scores; do not report self-predicted scores.    back

Where do I report my predicted IB exam scores?
Predicted International Baccalaureate (IB) results should be reported on the International External Exam page. Completed IB exams should be reported on the IB Exam page.    back

When do I arrange to have my AP or IB scores sent?
If you have or will have AP or IB scores, request that the official score report be sent by the testing agency to the UC campus where you plan to enroll, after you have accepted the offer of admission; unlike ACT and SAT scores, AP and IB scores are not shared with each campus to which you have applied.     back

What are the TOEFL and IELTS exams?
The TOEFL and IELTS are English proficiency exams for students whose native language is not English and who have had the majority of their education in secondary/high school and college/university in a country where English is not the native language.     back

What is the minimum accepted score on the TOEFL or IELTS?
The minimum accepted score for the TOEFL is 80 for the Internet-based test and 550 for the paper-based test. The IELTS examination is accepted with a 6.5 or better band score (academic modules). For admission selection, a UC campus may require a score higher than the minimum.     back

How should I report my exam subjects and grades?
Report all external exams completed and planned on the International External Exams page. Select the grades/marks received exactly as they appear on your certified results sheet rather than the mark assigned by your teacher at the end of the course. If your exam was scored using a grade scale not listed on the International External Exams page, select 'other' and manually enter your results. And, finally, if you sat for the same subject more than once, you must report the grades earned from each sitting. If only part of your schooling included external exams, report your school courses and grades as they will be listed on your official secondary school transcript in the Academic History section of the application.     back

I haven't taken the SAT Subject Tests. Will my application still be considered?
Yes. We do not require Subject Tests, but if you have taken them and want to report your scores we will consider them in our review of your application. Some majors at some campuses recommend specific Subject Tests.     back

If I update my test scores, will they be sent to the campuses to which I have applied?
Yes, the application center will forward your scores to all campuses to which you have applied. You still must arrange to have official scores sent by the testing agency to at least one campus.     back

Course Work CAQs


  Freshman and Sophomore Applicants

  All Transfer Applicants

  Upper Division Transfer Applicants


Can I submit my transcripts instead of entering all my coursework and grades?
No. Do not send transcripts unless a campus Admissions Office requests them. If you are admitted you will be required to submit official transcripts.     back

I took external exams (e.g., A-levels, GCSE, IGSCE, CBSE, ICE, Standard X/XII, SPM/STPM). How should I list my subjects and grades?
Report all external exams completed and planned on the International External Exams page in the Test Score section. Select the grades/marks received exactly as they appear on your certified results sheet rather than the mark assigned by your teacher at the end of the course. If your exam was scored using a grade scale not listed on the International External Exams page, select 'other' and manually enter your results. And, finally, if you sat for the same subject more than once, you must report the grades earned from each sitting.     back

If I repeated a course, should I list it twice?
Yes. List the courses you took and grades you earned for each term, even if you repeated them or plan to repeat them.     back


Freshman and Sophomore Applicants

Why do you want to know about my 7th/8th grade courses?
Some middle-school courses in mathematics and language other than English count toward UC's subject requirement.     back

What if I only took or passed one semester of my 7th/8th grade courses?
Select "Less than full year" under the Term Period if you did not complete and pass the equivalent of two full semesters of the course.     back

What are 'a-g' subject areas?
We call academic subjects (history/social science, English, etc.) the 'a-g' subject areas. Each accredited California high school has a list of courses that have been certified by UC as meeting the 'a-g' subject requirements. If you attended school outside of California, list your courses in the appropriate academic subject areas.     back

How can I meet the geometry requirement?
Integrated math courses with geometry content (e.g., Math II, Math III, etc.) are acceptable substitutes for a standard course in geometry.     back

I am lacking two years of a language other than English (LOTE) but am fluent in another language. How can I show I have met the requirement?
You can meet this requirement in one of several ways, including through SAT Subject Tests. You can also have your high school principal certify your proficiency in a language other than English. Tell us how you have met this requirement in the Additional Comments section.     back

How should I enter my honors level courses?
Enter your honors level courses, as identified by your high school, by selecting "HL" as the Honors Type for the course(s).     back

What are UC-approved honors courses?
UC approves courses at all accredited California high schools as meeting the 'a-g' requirements. Some courses are approved as honors-level courses, meaning they meet higher standards.     back

Why can't I enter pluses and minuses in the grade field?
In calculating your high school GPA, we don't count pluses and minuses.     back

Should I list summer school courses as taken during the prior or upcoming school year?
Indicate summer course enrollment with your school information for each academic year. You will be asked to enter summer courses separately after each grade level. If you took college courses, enter them in the Colleges & Courses section.     back

What if I took online courses?
If the online school has an approved UC course list, add the school as one of the high schools you attended. We no longer allow principal certification of online courses.     back

What if I took college courses that were offered/taught at my high school?
If you took a course through a community college, regardless of the physical location of the course, enter the community college in your list of colleges attended while in high school.     back

Are all college courses given an honors point?
The additional honors point is awarded to college-level courses that are transferable to the University of California. High school-level courses taken at a community college do not receive the honors designation.     back

What if I took a course for just one semester?
For the off-term, enter the grade of NO (No Course).     back

What if I took a course for just one semester?
If your school''s term system is Semester (2 final grades per year), enter your summer grade in one of the grade fields and enter "NO" for the other grade field. If your school's term system is Trimester(3 final grades per year), enter your summer grade(s) in 2 of the grade fields and "NO" for the other grade field. If your school's term system is Quarter (4 final grades per year), enter your 2 summer grades received and "NO" for the other 2 grade fields.     back

I attend school outside the United States. How should I enter my academic history?
Complete the Academic History as best you can. Be sure to list all schools attended, beginning with grade nine, even though grade nine may have been completed at a junior high or middle school. Report all academic subjects completed and grades/marks earned each year exactly as they appear on your official secondary school transcript or academic record. UC has experienced international admission specialists who are knowledgeable about the different grading systems and methods of reporting coursework in different countries. If you sat/will sit for international external exams, report your exam subjects and grades on the International External Exams page in the Test Score section.
You can also contact an International Admissions Specialist at the campus you want to attend. Their contact information is included on the campus pages of the UC admissions website.     back

I'm a sophomore transfer student. Why do I need to list my high school courses and grades?
Knowing your high school record helps us determine if you're eligible for admission prior to junior standing. We accept sophomore transfer students only if they met UC admission requirements in high school or met all but the subject requirement and have taken the missing subjects in college.     back

My primary and secondary education total 13 years. How should I report my coursework?
In the United States, 12th grade is equivalent to the year of schooling before you attend university. If you attended school in a system where primary and secondary education total 13 years (Germany or Great Britain, for example), list your 13th year of coursework under 12th grade and work backward through 11th, 10th and 9th grades. It's also important to note that we often use the words 'college' and 'university' interchangeably. In the U.S., college level is the same as university level; college is not upper-level secondary school.     back

How can I tell if a California community college course meets an 'a-g' subject requirement?
Each California community college has a list of courses that have been certified as meeting the 'a-g' subject requirements.     back

I attend an Early/Middle College program/High School Completion Plus AA degree program. How do I report my college courses?
If you attend a school where you earn a high school diploma and college credit at the same time, enter the high school you attend and the classes taken at the high school first. After you complete your high school information, you will be asked about colleges and college courses taken while in high school.     back

Where and when do I send my high school transcript?
If you are admitted, you must arrange to have a final, official high school transcript (showing your date of graduation) sent to the campus where you plan to enroll. Unless a campus requests it, do not send a transcript during the application process.     back


All Transfer Applicants

Do I have to report college/university coursework I completed outside the U.S.?
You must report all colleges/universities you have attended and all coursework attempted, regardless of how long you attended or the grades you earned, whether courses were completed or whether you believe the record will affect your chances for admission or yield transfer credit. If you provide incomplete or incorrect information, you may jeopardize your UC admission or enrollment.     back

How can I report my military courses?
Report military courses (not academic courses completed at a college or university) in the "Additional Comments" box - not in the "Colleges and Courses" section. Do not submit any transcripts at this time. If you are admitted and accept an offer of admission, you can then submit official military transcripts (e.g., ACE, SMAART) to the UC campus of your choice. UC may award transfer credit for some of your military courses if the content is equivalent to a course taught by the University of California.     back

Do I have to submit my military transcript?
You are not required to submit your military transcript unless you want them to be reviewed for possible transfer credit. However, if you do not submit them by the stated deadline after you have been admitted, the admission office may not be able to review them after you begin classes at the campus.     back

How do I request a military transcript?
Visit the American Council on Education (ACE) website at: acenet.edu - search for "military transcripts".     back

What if I list a course as planned and I end up not taking it?
You will be able to update your application. About five weeks after the application submission deadline, you must log in to your application and complete the transfer academic update to confirm or change your planned coursework.     back

How do I enter a course with more than 15 units?
Manually enter the course as Course Title-Part 1, Course Title-Part 2, etc. Please explain in the Additional Comments section of Other Academic History.     back

I have not participated in a transfer admission program. Will my application still be considered?
Yes. Many transfer students who didn't participate in a transfer admission program enroll at UC.     back

I have not taken the required transferable courses listed. Will my application still be considered?
If you are a sophomore transfer applicant and were eligible for admission out of high school or have satisfied the missing subjects, you do not have to complete the seven-course pattern. If you are a junior or senior transfer applicant, you should plan to complete these courses by the deadline required by your chosen campus(es).     back

What if I am using AP credit to fulfill the transferable course requirements?
Enter AP exams scores in the Test Scores section of the application. Some AP exam scores of 3, 4, or 5 may be used in appropriate subject areas (exception: only one of the two English courses required can be satisfied by an AP exam score). To learn which AP exams can be used to meet the 7-course pattern go to: AP Exam Chart    back

What is IGETC?
IGETC is a series of courses California community college students can take to satisfy the lower-division general education/breadth requirements at UC. It is not an admission requirement. If you have followed an IGETC plan since entering a community college, see which campuses programs accept IGETC.     back

What is the Entry-Level Writing Requirement?
All UC undergraduates must demonstrate proficiency in writing. You can fulfill this requirement by completing a transferable college English composition course worth 4 quarter (3 semester) units. More     back

During the Transfer Academic Update period, my fall term grades will not be available until after the priority deadline. What do I do?
Select STLIP (still in progress) for your course grades. Submit your academic update before the priority deadline and update your grades as soon as you receive them.     back

After completing the Transfer Academic Update, what if I list a course as planned and I end up not taking it?
Once you've submitted the Transfer Academic Update, you may log back in and make necessary changes.     back

Where and when do I send my college transcript(s)?
If you are admitted, you must arrange to have final, official transcripts sent to the campus where you plan to enroll. Unless a campus requests it, do not send a transcript during the application process.     back


Upper Division Transfer Applicants

What if I don't remember my UC TAP login information?
You will need to retrieve this information from UC TAP in order to verify your identity and initiate the import into the application for admission to the University. UC TAP accounts and the UC admissions application accounts are NOT directly linked.     back

Will all my information get pulled in from the UC Transfer Admission Planner?
Even though personal and demographic information are contained in UC TAP, only the academic history (school, coursework and UC TAP/TAG information) will be available for import into the UC application.     back

I am getting a message that my coursework is not available even though I have a UC Transfer Admission Planner account. Why am I getting this message?
Make sure you are using the correct UC TAP login ID and UC TAP email.     back

I have updated some coursework in my UC Transfer Admission Planner. How do I import that new information?
UC Transfer Admission Planner data are current as of the date noted at the top of the page. If your last import is before that date, you will need to make the same updates here as they will not be reflected in the imported data.    back

My UC Transfer Admission Planner login is correct but the import isn't working. What do I do?
If the system is unable to make the match between your UC TAP account and your application, you should manually enter your information.     back

Schools Attended CAQs


Freshman and Sophomore Applicants

All Transfer Applicants

Upper Division Transfer Applicants


What if I will receive/received a high school diploma and IB diploma?
Do not select Other. Select High/Secondary School Diploma from the list and check the IB Diploma checkbox under the Test Scores section, IB Exams page.     back

What if I receive a high school diploma and AP Capstone diploma?
Do not select Other. Select High/Secondary School Diploma from the list and list your AP Capstone diploma under the Awards & Honors section, Activities and Awards page.     back

I attend a British System college. How should I enter my school?
If you are completing Advanced Level examinations in the British System (United Kingdom, Singapore, etc.), indicate your last school attended as your high school of graduation, even though your school may be called a college or junior college. We often use the words 'college' and 'university' interchangeably. College level is the same as university level. College is not upper-level secondary school in the U.S.     back


Freshman and Sophomore Applicants

I entered my high school, but it does not appear in the dropdown list of schools.
If your California high school does not appear in the list, check that you have typed the name correctly. Try entering just the unique words in your school name and leaving out words such as High School, College, or Saint. If your school is not in California and does not appear in the list (or no matches appear), enter the full name of the school, the city and institution type, then click 'Add This.'     back

What is a specialized curriculum?
Specialized curriculum focuses on a particular academic or career-technical area of study. A career pathway/academy is a cohort of students within a school who typically participate for three years in a state-funded California Partnership Academy with a focus on an area of career interest. A magnet school accepts students based on their interest and proven talent in an academic area of emphasis (e.g., the arts, or science and technology) and nurtures student development in that area. If your school does not have a specialized curriculum, leave this blank. Do not select Other.     back

I am home-schooled. What should I enter for my school?
List 'Home School/Home Study' as your school name. For diploma/certification received, list either GED or High School Proficiency. If you took courses through an online provider, a correspondence school or other accredited program, list the institution's name and dates of attendance, and any certificate received. Some campuses may require additional information such as a portfolio. For specific requirements, contact the individual campus.     back

I didn't graduate from high school, and I keep getting an error message. What should I do?
Enter all the requested information and answer 'Yes' to the question asking if this is the school you graduated from. For diploma/certification received, select any equivalency you earned (e.g., GED or High School Proficiency) if applicable or "Other" and type "None". Please explain why you did not graduate from high school in the Additional Comments section of Other Academic History.    back

My school's grading system isn't listed.
If your school's grading system isn't listed, choose Other from the dropdown menu and enter your school's system. Do not select Other if the only differences are plus and minus letter grades. If your grades are from a school outside the U.S., do not convert them; enter your marks exactly as issued by your school when you are asked for your grades. If you attend school in Korea, which uses a ranking system (1-9), please report both your rank and your raw score in each course. Grades should be reported as follows: rank/raw score (e.g., 2/94). We have experienced international admission specialists who are knowledgeable about the different grading systems and methods of reporting coursework in different countries.     back

I attended a school for a year, left for a year and then returned. How should I enter the dates of attendance?
Enter the dates as if there were no gap in attendance, starting with the earliest date you attended the school and ending with the most recent.     back

What if I took online courses?
If the online provider has an approved UC course list (e.g., Laurel Springs Online, UCCP, EPGY), add the provider as one of the high schools you attended. If the online course is being certified by your high school principal and will appear on your high school transcript, you can self-enter the course as part of the curriculum taken at your high school.     back

What if I took college courses that were offered/taught at my high school?
If you took a course through a community college, regardless of the physical location of the course, enter the community college in your list of colleges attended while in high school.     back

I attend an Early/Middle College program/High School Completion Plus AA degree program. How do I report my college courses?
If you attend a school where you earn a high school diploma and college credit at the same time, enter the high school you attend and the classes taken at the high school first. After you complete your high school information, you will be asked about colleges and college courses taken while in high school, step 3 In This Section.     back


All Transfer Applicants

I entered my college, but it does not appear in the dropdown list of colleges.
If your college is in California, check that you have typed the name correctly. Try entering just the unique words in your school name and leaving out words such as High School, College, or Saint. If your school is not in California and does not appear in the list (or no matches appear), enter the full name of the school, the city and institution type, then click 'Add This.'     back

I attended a college for a year, left for a year and then returned. How should I enter the dates of attendance?
Enter the dates as if there were no gap in attendance, starting with the earliest date you attended the school and ending with the most recent.     back

I am currently enrolled at two colleges. Which one should I list as my current or most recent school?
Indicate as your current college the one where you are carrying the most units.     back

How do I know if my Associate degree is for Transfer?
Check with your California community college counselor to see if your degree is an approved Associate of Arts or Associate of Science degree for Transfer (i.e., AA-T, AS-T, SB 1440 degree). Select Associate's if your degree is not one of the approved degree programs or you are attending a community college outside of California.     back

My school's grading system isn't listed.
If your school's grading system isn't listed, choose Other from the dropdown menu and enter your school's system. Do not select Other if the only differences are plus and minus letter grades. If your grades are from a school outside the U.S., do not convert them; enter your marks exactly as issued by your school when you are asked for your grades.     back


Upper Division Transfer Applicants

I'm a transfer student. Why do I need to list my high school?
It helps us understand your academic history and the path you've taken. List the high school you graduate from or last attended.     back

What if my school isn't listed?
Finish typing the name of your school and click 'Add.' Answer the questions that follow.     back

What if I didn't receive a high school diploma?
If you received a GED or certificate, enter that information in the space provided. Otherwise, leave the space blank.     back

What if I don't remember my UC TAP login information?
You will need to retrieve this information from UC TAP in order to verify your identity and initiate the import into the application for admission to the University. UC TAP accounts and the UC admissions application accounts are NOT directly linked.     back

Will all my information get pulled in from the UC Transfer Admission Planner?
Even though personal and demographic information are contained in UC TAP, only the academic history (school, coursework and UC TAP/TAG information) will be available for import into the UC application.     back

I am getting a message that my coursework is not available even though I have a UC Transfer Admission Planner account. Why am I getting this message?
Make sure you are using the correct UC TAP login ID and UC TAP email.     back

I have updated some coursework in my UC Transfer Admission Planner. How do I import that new information?
UC Transfer Admission Planner data are current as of the date noted at the top of the page. If your last import is before that date, you will need to make the same updates here as they will not be reflected in the imported data.     back

My UC Transfer Admission Planner login is correct but the import isn't working. What do I do?
If the system is unable to make the match between your UC TAP account and your application, you should manually enter your information.     back

Scholarship CAQs



When will I find out if I've been granted a scholarship?
The campus will inform you after you are admitted.

Do I need to provide proof that I meet the requirements for a scholarship?
Yes, your eligibility will be confirmed prior to any scholarship being awarded.

If I apply for scholarships, do I also need to apply for financial aid?
It is strongly recommended that all U.S. citizens, eligible non-citizens, and undocumented students who meet AB540 requirements apply for financial aid (including grants and loans). The deadline to apply is March 2 of the year you plan to start.

Family Information CAQs



I have one parent/legal guardian. Do I have to fill out both parent sections?
Enter only the information that is relevant to your family situation.

What do I put as the job title if my parent is deceased?
You may leave the job title and number of years blank.

I do not receive any financial support from a parent/legal guardian but I do not meet the criteria listed for independent status. How do I respond to this question?
While most students under 24 do not meet the criteria for financial independence, if this accurately describes your situation and you support yourself solely with your own resources (employment, commercial/institutional loans in your name only, financial aid and savings from earnings,) you should claim independent status. Your response to this question helps us understand your unique family situation and does not have any bearing on financial aid determinations.

Why are you asking about single parent status?
It helps us understand your unique family situation.

Why must I disclose my family's income?
Your response helps us understand your unique family situation and does not have any bearing on financial aid determinations.

How do I calculate total household income?
Estimate the total you earn each year before taxes are taken out. For parent income, that includes money earned by your parents and step-parents who contribute to your support. If you're married, include your spouse's income. Income can include wages, salary, commissions, income from self-employment; Social Security, dividends or interest, public assistance or welfare payments, unemployment compensation, pensions or annuities, alimony or child support payments, and regular contributions from persons not living in the household. Do not include any financial aid you've received.

What if my parent is serving or served in the U.S. military?
Check the box indicating you are a dependent of a U.S. service member or veteran.

Personal Information CAQs


Completing the application

  1. Should a high school student apply to UC as a freshman or transfer student after high school graduation if they concurrently attended a college/university while in high school?
  1. If an applicant is taking classes concurrently at more than one college/university, can they report courses at both institutions?
  1. When a high school student repeats a course, how should they and the school report the two courses?
  1. If a student withdraws from a college/university course, do they still need to report it on their UC application?
  1. Should freshman applicants enter all courses taken or only those that are on their school's UC-certified course list?
  1. Our high school's data-management system attaches summer school to the previous year's courses on the academic record. Would a UC-required course taken between 9th and 10th grade still be counted for admission?
  1. If the language other than English requirement is waived for a high school senior because they satisfied it with the SAT Subject Test, an AP exam or formal schooling in a foreign language in another country, how should the student indicate that on their application?
  1. If a student takes a college/university course in a language other than English, but has already satisfied UC's requirement in this subject area with coursework or documented proficiency, and the high school did not include the course on its academic record, is the student still required to report this extra course and grade?
  1. If a student spent his junior year abroad and received IB grades, how do you convert them into letter grades?
  1. If a student is denied a fee waiver on the application but is eligible for a College Board fee waiver, what should they do?
  1. I am assisting several students who are undocumented and eligible to apply to UC under AB540. Are there special instructions for these students in filling out the application?
  1. What should a student do if they want to apply to an additional campus after submitting an application?
  1. Would a freshman applicant be better off declaring a selective major or applying to UC as undeclared?
  1. How should a student in foster care answer the family information questions on the application?
  1. If a student's parents are both deceased, should the student provide their legal guardian's job, title, etc., on the application, or should they enter "deceased" for parent information on the application?
  1. A student has gone through high school using their middle name as their first name. Which name should the student use on their UC application?
  1. Do students need to submit academic records with the application?

Should a high school student apply to UC as a freshman or transfer student after high school graduation if they concurrently attended a college/university while in high school?

As long as the student does not enroll in a regular (fall, winter and/or spring) session at the college/university after high school graduation, that student would apply as a freshman. If the student plans to continue taking college/university courses after high school graduation, they will be a transfer student.

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If an applicant is taking classes concurrently at more than one college/university, can they report courses at both institutions?

Yes. The student must list information for all institutions, including the dates of attendance, even if they overlap. In answer to the question "Is this your current or most recent school?" the student must enter "yes" for the college where they have the most units, or for their high school if they are applying as a freshman, and enter all coursework completed or in progress at all institutions.

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When a high school student repeats a course, how should they and the school report the two courses?

The student must self-report the grades for both courses on the application, and we will determine which course and grade will be used in the GPA calculation. Schools should follow their own or their district's policy in recording grades on the student's academic record.

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If a student withdraws from a college/university course, do they still need to report it on their UC application?

Yes. Students must report all enrollments and coursework that appear in their academic records.

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Should freshman applicants enter all courses taken or only those that are on their school's UC-certified course list?

Students must enter courses that appear on their school's UC-certified course list. Students who have attended more than one high school must list courses taken from each school. Transferable college/university courses and/or college/university courses that meet an “a-g” requirement must also be listed. Students can list non-"a-g" courses in the appropriate section of the Activities and Awards portion of the application.

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Our high school's data-management system attaches summer school to the previous year's courses on the academic record. Would a UC-required course taken between 9th and 10th grade still be counted for admission?

The student should report the course under "10th grade" even if it appears on the academic record as a ninth-grade course. It will earn credit toward the subject requirement and be used in calculating the GPA.

All “a-g” courses completed in the ninth grade are used toward the subject requirement, but are not used in calculating the GPA.

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If the language other than English requirement is waived for a high school senior because they satisfied it with the SAT Subject Test, an AP exam or formal schooling in a foreign language in another country, how should the student indicate that on their application?

If the student doesn't enter coursework showing that they have fulfilled the "a-g" requirements, they may receive an error message. If that happens, they should check the box that indicates they are aware of the possible deficiency (even though it is not a subject deficiency). In the additional comments box in the Academic History section, they should report that they have fulfilled the language other than English requirement through an alternative method. When UC evaluators see the student's test scores or that the student was taught in a language other than English, they will note that the requirement has been met.

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If a student takes a college/university course in a language other than English, but has already satisfied UC's requirement in this subject area with coursework or documented proficiency, and the high school did not include the course on its academic record, is the student still required to report this extra course and grade?

Applicants are required to report enrollment and coursework from all institutions they have attended. Failure to submit complete information may jeopardize an applicant's chances for admission, and will result in the cancellation of an admission offer if it later becomes known that the applicant did not do so, even if they withdrew from a course before a grade was earned.

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If a student spent his junior year abroad and received IB grades, how do you convert them into letter grades?

There is no need to convert the grades. In the application, the student must report the grades exactly as they appear on their academic record from the school abroad. If necessary, the student may select "Other" for Grading System and then enter those grades manually for each course. They can use the Additional Comments box in the Academic History section to explain the grading system.

The admissions office at each campus has experienced international specialists who will evaluate the student's international coursework. They are knowledgeable about the different grading systems and methods of reporting coursework in other countries.

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If a student is denied a fee waiver on the application but is eligible for a College Board fee waiver, what should they do?

If the student has applied for the UC application fee waiver within the online application and is denied the UC fee waiver, they must indicate that they want to pay by check. When they receive a bill from the UC Application Center, they must mail the College Board fee waiver to the address provided.

Regardless of the source of an application fee waiver, UC only approves waivers for applications for up to four campuses. If a student chooses to apply to more than four campuses and is approved for a fee waiver, they are responsible for the additional application fees owed.

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I am assisting several students who are undocumented and eligible to apply to UC under AB540. Are there special instructions for these students in filling out the application?

Yes. When asked their country of citizenship, they should select "No Selection" from the drop-down menu. Applicants who don't have a Social Security number must leave that field blank. They must not indicate the DACA Taxpayer ID or SSN provided as a result of the DACA process.

Students should submit the UC Nonresident Tuition Exemption Application and Affidavit, available from campus registrar's offices, as soon as they are accepted for admission.

View more information about the AB540 tuition exemption, including contact information for the campus registrars.

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What should a student do if they want to apply to an additional campus after submitting an application?

Provided a campus is still accepting applications, the student must log back in to their application, select the desired campus and major, and pay an additional fee ($70 per campus; $80 per campus for international applicants). The student should not start a new application.

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Would a freshman applicant be better off declaring a selective major or applying to UC as undeclared?

For information about applying undeclared and applying to selective majors at each of UC's undergraduate campuses, download the PDF document UC Campus Policies and Procedures on Evaluating Freshman Applicants (document will be updated by early November 2016 and reposted).

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How should a student in foster care answer the family information questions on the application?

The student can leave the sections on parents' occupations blank. For parents' highest level of formal education, required of EOP applicants, they must enter their parents' education level. If it is unknown, they can choose "No Selection."

For family income and size, which is required if the student is applying for a fee waiver or for EOP consideration, the student should fill out the section as an independent student. The California Chaffey Grant foster youth may provide assistance to cover the cost of attending UC.

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If a student's parents are both deceased, should the student provide their legal guardian's job, title, etc., on the application, or should they enter "deceased" for parent information on the application?

The student must provide the information for his or her legal guardian. They may also choose to inform UC that their parents are deceased in their personal statement or the additional comments section of the admission application.

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A student has gone through high school using their middle name as their first name. Which name should the student use on their UC application?

When filling out the application, the student must use their full legal name as it appears on their official birth certificate/records. The application asks for other names used on records; this is where the student should enter the name they have used during high school.

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Do students need to submit academic records with the application?

No. Students must refer to academic records to complete the academic history section of the application for accuracy, and submit official academic records once an offer of admission is accepted by the student.

The deadline to submit final, official academic records with all grades and a graduation date is July 1.

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